Client Guide: Posting Projects & Jobs on Works Plans
Hire Top Contractors in 5 Simple Steps
Step 1: Prepare Your Project Details
(Critical for attracting qualified contractors)
Do This:
- Clear Scope: Describe tasks, deliverables, and goals (e.g., “Design eco-friendly office furniture for 500-employee startup”).
- Skills Needed: List required expertise (e.g., “CAD modeling, sustainable materials sourcing”).
- Budget & Timeline: Specify:
- Fixed-price range ($500-$5K) or hourly rate ($35-$75/hr)
- Deadline (“Must complete prototype by Aug 30”).
Avoid:
“Need help with design project” → Too vague!
Step 2: Post Your Project
Navigation Path:
- Log in → Click “Post a Project” (top right)
- Select Project Type:
- Quick Hire: For small tasks (<3 days)
- Custom Project: For complex/long-term work
- Fill Out Fields:
- Title: Use keywords (“UX Designer for Fintech App”)
- Category: (e.g., Construction, IT, Design)
- Attachments: Add blueprints, briefs, or examples
- Visibility: Public (recommended) or Private
Step 3: Optimize for Quality Proposals
- (Data shows optimized posts get 3X more qualified bids)
Best Practices you can add :
| Element | High-Performance Example |
|---|---|
| Project Title | “Architect for Modern Villa Design in Dubai” |
| Description | “Seeking architect with 5+ years luxury residential experience. Must include: 1) 3D renders 2) Material list 3) Local compliance docs” |
| Screening Qs | Add 1-3 questions: |
“How many UAE villa projects have you completed?”
Step 4: Review & Select Contractors
Filter Proposals Like a Pro:
- Check Ratings: Prioritize contractors with:
- 4.8+ avg. stars
- 90%+ job completion rate
- Review Portfolios: Look for relevant case studies
- Interview Shortlist: Use Works Plans’ video call tool
- Compare Bids:
- Avoid lowest bids (often = inexperience)
- Mid-range bids with detailed plans = best value
Pro Tip:
*”Invite 3-5 top contractors from our ‘Verified Partners’ directory for faster hiring.”*
Step 5: Manage & Pay Securely
Post-Hire Workflow:
- Sign Contract: Use Works Plans’ template or upload your own
- Fund Milestones: Escrow payments for each phase (e.g., 30% upfront)
- Track Progress:
- Receive weekly updates
- Approve/reject deliverables in Resolution Center
- Release Payment: Only when 100% satisfied
Key Features for Client Success
| Tool | How It Helps You |
|---|---|
| SmartMatch™ | AI recommends top 5 contractors in 24 hrs |
| Project Dashboard | Central hub for files, chats, payments |
| Payment Protection | 100% refund if work isn’t delivered as agreed |
Review Your Contractor Work Notes
This article explains Works Plans’ note system, a simple way for client and contractors to share updates on work progress. Instead of automated tracking, contractors can submit written notes, screenshots, voice notes, or videos to keep clients informed. Clients can review these updates
How It Works
1. You create an external contract with your contractorو Includes price, implementation period, payments, penalty system and payment method.
2. Both parties are committed to the tasks and duties incurred by them.
3. You review the contract draft and discuss any questions with your contractor
4.Billing is based on mutual agreement between you and the contractor works plans is not a part in this agreement
you can also Viewing Your contractors Notes on the note section
5. After the contractor finishes the work and delivers the project, evaluate the contractor through his personal page and add your notes and what you liked and did not like.
About the Note System
The note system is designed for transparency and communication, not strict monitoring.
What It Is:
✅ A way for contractor to document their work (via text, screenshots, audio, or video).
✅ A tool for clients to review progress
Understanding Contractor Notes
Contractors can attach:
• Written notes (summarizing tasks completed).
• Screenshots (showing work in progress).
• Short videos (demonstrating work).
Difference Between Companies and contractors
Every work has unique needs. You may need one-off tasks like designing an infographic, or you may require help with more complex tasks, such as running marketing campaigns. Almost any kind of remote work can be done here. To help you find the best collaborators, we offer two types of accounts: individual contractors and companies.
Individual freelancers work independently and directly with clients.
Organizations are accounts that can assign team members to work for their clients. If your work requires multiple contributors, you may want to hire an organization or several freelancers.
Working with a contractors
When you hire an individual contractors :
✔ You communicate directly with them about the work.
✔ They set their rates, and deal straight with them.
You can hire multiple contractors for the same work and even have them collaborate. However, you’ll manage each one separately as the direct point of contact and payment.
Working with an company
When you hire an a company , you’re hiring the a company itself, which may have multiple employees assigned to your work. Depending on their structure, you might communicate with:
The company owner
A project manager
The specific team members working on your work
Payments for company contracts go directly to the company, not individual members. The organization then handles compensating its team members based on their internal agreements.
Which One Is Right for You?
For guidance on whether an company or an individual contractors is best suited for your work, check out our Hiring Guide.